Our blog

Best Practices for Crafting Emails That Get Opened

solen feyissa TaOGbz S Qw unsplash scaled

In today’s digital world, email marketing remains a powerful tool to reach and engage audiences effectively. As we approach 2024, we’re seeing an even greater need to fine-tune our strategies to keep up with evolving consumer expectations and technological advancements. The ability to craft, customize, and send meaningful emails that captivate an audience and prompt action is key to any marketing strategy, making it crucial for us to stay ahead.

Starting with a fundamental understanding of our audience, we delve into strategies that aim not just to reach but deeply resonate with our intended recipients. Each email campaign must begin here because each segment of our audience demands tailored messaging that speaks directly to their interests and needs. This approach isn’t just about sending out marketing materials—it’s about starting meaningful conversations.

Of course, creating compelling content that your audience wants to open and interact with requires a combination of creativity and strategy. This guide is designed to walk you through the essentials of effective email marketing, from crafting engaging subject lines to deciding the best times and frequency to reach your audience, thereby increasing the overall effectiveness of our campaigns. We focus on providing you with actionable insights to help refine your approach and achieve better results.

Understanding Your Audience: The First Step to Effective Email Marketing

To kick off a successful email marketing campaign, we first need to dive deep into understanding our audience. This involves getting to grips with whom we are speaking to—what are their interests, what problems do they need solving, and what kind of content do they prefer? By segmenting our audience based on these factors, we ensure that our messages are targeted and relevant. For instance, if we know that a segment of our audience prefers how-to guides while another segment prefers industry news, we can tailor our content accordingly.

We also employ methods like surveys, feedback forms, and interaction analysis to continually refine our understanding of our audience. This ongoing process helps us not just send emails, but send the right emails that engage and resonate. This refined understanding enables us to create content that is not just seen but cherished and acted upon, significantly improving the performance of our email campaigns.

Crafting Compelling Subject Lines That Entice Opens

A subject line is the first impression we make on our email recipients, and crafting one that prompts the recipient to open the email is crucial. Here are some tips to create irresistible subject lines:

1. Use Power Words: Incorporate strong, emotive words that compel action. Words like ‘Exclusive’, ‘Unlock’, ‘Boost’, and ‘Discover’ can increase open rates by sparking curiosity or a sense of urgency.

2. Keep It Short and Sweet: With mobile users dominating email opens, keeping subject lines brief ensures they are seen in full on mobile screens. Try to keep them under 50 characters.

3. Personalize Where Possible: Including the recipient’s name or other personalized details such as location or browsing history can make emails feel more tailored and less spammy.

4. Offer Clear Value: Tell recipients what they’ll gain by opening the email. If you’re offering a discount, a new insightful report, or exclusive content, let them know in the subject line.

5. Test and Refine: Run A/B tests on different subject lines to see which performs better among your audience segments. This practice helps refine future campaigns.

This approach to crafting email subject lines ensures we not only capture attention but also encourage the desired action, leading to successful email marketing engagements.

Designing Your Email: Visuals and Layout Tips

When we think about effective email marketing, design plays a critical role in ensuring our communications are not only read but also enjoyed and acted upon. A well-designed email can capture attention, simplify the message, and guide the reader through the content toward a desired action. Start by maintaining a clean, organized layout that segments content clearly using headers, subheaders, and bullet points, making the email easy to scan. Use visuals like images, infographics, or videos sparingly but intentionally to support your messaging and not to distract.

Another key element in designing your emails is ensuring that they are responsive across all devices. With a majority of emails today being opened on mobile devices, it’s imperative that your emails look as good on a small screen as they do on a large one. Use a single-column layout for easy mobile viewing, keep your calls to action visible and accessible, and test designs on multiple devices to ensure compatibility and user-friendliness. This attention to design detail not only enhances readability but also augments the user experience, reflecting positively on our brand.

Strategies to Optimize Email Send Times and Frequency

Determining the optimal times and frequency for sending emails is crucial to maximize engagement without overwhelming our subscribers. It starts with understanding our audience’s habits: when do they typically check their email? Are there certain days of the week or times of day when they are more likely to engage? We analyze past engagement data to identify patterns that can inform our scheduling decisions. For instance, if our data shows higher open rates during mid-morning on weekdays, we might schedule our most important emails during these peak times.

In addition to timing, frequency is a pivotal factor in maintaining subscriber interest and satisfaction. We aim to strike a balance—frequent enough to stay top of mind, yet spaced adequately to prevent fatigue. Regular testing and feedback help us adjust these parameters. For new subscribers, we might start with a welcome sequence that gradually spaces out communications from daily to weekly, as we analyze their engagement levels. Ultimately, each adjustment is data-driven, aimed at optimizing our reach while respecting our audience’s preferences and boundaries.


In the tumult of daily digital interactions, standing out with effective email marketing is both an art and a science. From crafting compelling subject lines that beckon readers, to designing visually appealing emails that are easy to navigate, and optimizing delivery times for maximum engagement, each element plays a significant role in the success of our campaigns. As we continually adapt to our audience’s preferences and behaviors, we remain committed to refining our strategies, driving not just views but meaningful interactions that build lasting relationships.

As you look to elevate your email marketing or any other aspect of your digital marketing strategy, allow us to be your partner in navigating these complexities. With our dedicated team at Hoopla and the latest tools, we are equipped to help you make the most of your marketing efforts, ensuring every message not only reaches your audience but truly resonates with them. Reach out to us today, and let’s create email marketing campaigns that not only meet but exceed your expectations.

About me

We promote the success of your business through the perfect marketing strategy! Trust our agency to achieve amazing results.

Recent posts


set of modern flat line color conceptual icons 2021 08 30 02 50 32 utc 5 min
Need to raise your site's score?
We have an ideal solution for your business marketing